Your well-planned project is likely to encounter a number of change requests and approved changes during life cycle. In the change management plan, you have outlined the processes that you and others will use to understand the impacts of changes. Getting stakeholder accpetance of the decisions related to change on this project is critical, as a failed project could impact shareholder value and the earning projections for the organization. Your attention is best focused on which of the following regarding changes on your project?
A. Making changes
B. Tracking and recording changes
C. Informing the sponsor of changes
D. Preventing unnecessary changes
D. Preventing unnecessary changes
When managing changes in a project, especially one where a failed project could significantly impact the organization’s shareholder value and earning projections, it is crucial to prevent unnecessary changes as much as possible. While changes may be inevitable, approving and implementing unnecessary changes can lead to scope creep, increased costs, schedule delays, and potentially compromise the overall success of the project.
The other options, while important, are not the primary focus when dealing with changes:
A. Making changes: While changes may be necessary, the focus should be on preventing unnecessary changes first, rather than just making changes.
B. Tracking and recording changes: This is essential for proper change management, but it is a supporting activity, not the primary focus.
C. Informing the sponsor of changes: Keeping the sponsor informed is crucial, but the sponsor’s role is to approve or reject changes, not necessarily to prevent unnecessary changes.
D. Preventing unnecessary changes.
PMs should be proactive. This is the only proactive choice to prevent unnecessary change