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Asked: 2024-06-01T01:49:42-04:00 In:

"After determining that a change is needed, a project manager takes the following steps: 1. Issues formal change request 2. Communicates the change to all stakeholders. The PM discovers the communications approach did not satisfy stakeholders' expectations. What should the PM do next?

Anonymous

“After determining that a change is needed, a project manager takes the following steps: 1. Issues formal change request 2. Communicates the change to all stakeholders. The PM discovers the communications approach did not satisfy stakeholders’ expectations. What should the PM do next?

A. Utilize the communications management and stakeholder engagement plans

B. Include stakeholders’ expectations in the project management plan

C. Communicate frequently with the project sponsor to track shareholders’ expectations

D. Review the communications management plan and release a status report”




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    2 Answers

    1. Anonymous

      A. Utilize the communications management and stakeholder engagement plans

      Here’s why this option is the most appropriate:

      1. Utilize the Communications Management and Stakeholder Engagement Plans:
        • These plans are designed to guide how communication should occur throughout the project and how to manage stakeholder engagement effectively. By referring to these plans, the project manager can identify gaps or issues in the current communication approach and adjust strategies to better align with stakeholders’ expectations. This step involves reviewing and potentially revising the communication methods, frequency, and content to ensure stakeholders’ needs are met.
      2. Include Stakeholders’ Expectations in the Project Management Plan:
        • While this is important, it is typically a proactive measure taken at the planning stage. If the issue is already identified during the project execution, revisiting and updating the communications management and stakeholder engagement plans should take precedence.
      3. Communicate Frequently with the Project Sponsor to Track Stakeholders’ Expectations:
        • Regular communication with the project sponsor is important, but it does not directly address the immediate need to revise the communication approach to satisfy stakeholders. The focus should first be on adjusting the communication strategy itself.
      4. Review the Communications Management Plan and Release a Status Report:
        • Reviewing the communications management plan is a good step, but simply releasing a status report may not fully address the underlying communication issues. A comprehensive review and adjustment of the entire communication approach, as guided by both the communications management and stakeholder engagement plans, would be more effective.
    3. Anonymous

      Answer: A

      Reason: The communications management and stakeholder engagement plan should be predictable, establish how communication will be managed and keep stakeholders engaged throughout.