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This course is part of a training program for the FEMA eGrants system. It is the third course in a series and focuses on the functions used by FEMA staff to administer the Hazard Mitigation grant programs.
The course objectives include describing the eGrants system and workflows, accessing the eGrants Internal System, reviewing and approving user registrations, reviewing and approving applications and sub-applications, and monitoring federal awards through quarterly reports.
| Question | Answer |
|---|---|
| To process a registration for a grant applicant user to submit SRL grant applications to FEMA, you would select which of the following: | SRL Grant Applications: Sign/Submit |
| Which functionality shows a record of revision requests that have affected a particular subgrant application, as well as any revisions that have affected the grant application? | Revision History |
| For ___________applications, the EHP Review and Pre-Award review can be completed concurrently. | Project |
| The ____ functionality and the _________________functionality can both be accessed from any queue regardless of whether the queue is checked out or has already been processed. | Attachments; Comments |
| Which queue helps PDM/FMA Coordinators to document the programmatic review of the Quarterly Reports? | Quarterly Report Program Review Queue |
| The first Quarterly Report is automatically generated for the Grantee to complete upon award of the grant and each subsequent report is generated___________________. | On the first day of the new quarter |
| The National Review Process only applies to which program(s)? | PDMC |
| True or False. In order to work on a queue in the eGrants Internal System, you must have the appropriate eGrants role based on your NACS position and team. | True |
| Which button allows you to request the Grant Applicant to provide a correction to a specific subgrant application that is required to continue to process the application? | Revise |
| Which of the following are the three (3) eGrants Internal System workflows? | Pre-Award Eligibility, Awards, and Quarterly Reports Workflows |
| Which of the following are the two (2) workflow queues that are a part of the PDMC program National Review Process? | National Technical Review and Subgrant Selection for Award |
| Which queue is performed for a grant application as a whole and assigns the subgrants associated with the grant application to a user for processing the next queue in the Workflow? | Receipt and Delegate |
| Which of the following queues are part of the Pre-Award Eligibility Workflow for all subgrants? | Cost Review, Pre-Award Review and EHP Review |
| Which queue allows the Assistance Officer to document the financial review of the Quarterly Reports for a grant application? | Quarterly Report Grants Review Queue |
| Which of the following are users of the Mitigation eGrants Internal System? | FEMA HQ and Region Staff |
| True or False: A Grant Applicant cannot access the eGrants External System until a FEMA user approves their registration in the Internal System. | False |
| In which queue does the HQ PDM Coordinator select the eligible planning and project subgrants to be considered for further review based on the total funding available. | EHP Review |
| The __ screen displays your approved eGrants roles. | MyRoles |
| Which of the following is only part of the Pre-Award Eligibility Workflow for the PDMC program? | National Review Process |
| True or False. To process user registrations, you must have one of the following eGrants roles: Assistance Officer, regional FMA Coordinator, or PDM Coordinator. | True |
| Alex has privileges for the Flood Programs. Abigail has privileges for the PDM Program. Alex is going to be out of the office unexpectedly for several weeks and Abigail has asked that FEMA reassign Alex’s applications to her. What is the problem with that request? | You can only reassign applications to a user with privileges for the same program area. |
| The _________screen displays the pending queues for each application available for you to work on based on your eGrants roles. | Pre-Award Eligibility |
| You are in the midst of processing an application through the Pre-Award Eligibility Workflow when it is withdrawn. What program administration functionality will eliminate the application from further processing? | Remove |
| True or False. You must be behind the FEMA firewall to access the eGrants Internal System? | True |
| Which program administration functionality allows you to add the current FY Account Classification Coding System codes? | ACCS Codes-Carryover |
| Which workflow outlines the process for creating federal awards? | The Quarterly Reports Workflow |
| What option can a FEMA reviewer select to have a Flood Mitigation Assistance (FMA) subapplication sent back to a previous queue for a new review in order to produce a different outcome? | Reset |
| Which Pre-Award Eligibility queue documents completion of pre-award requirements for subapplications by both the Program Office and the Grants Management Office? | Pre-Award Review queue |
| FEMA developed the eGrants system _. | to provide eligible Subapplicants and Applicants with the ability to manage their subapplication and application processes electronically |
| On the Inbox screen, what appears in the Select column for queues that are available for check out? | A Check Out box |
| Which workflow outlines the steps in FEMA’s review process for submitted applications and subapplications? | The Pre-Award Eligibility Workflow |
| Which Internal System users can manage External System user registrations for their FEMA Region and grant programs? | Users with Assistance Officer, Pre-Disaster Mitigation (PDM) Coordinator, Headquarters PDM Coordinator, or Flood Mitigation Assistance (FMA) Coordinator roles |
| Who uses eGrants to review and process Flood Mitigation Assistance (FMA) and Pre-Disaster Mitigation (PDM) subapplications, create FMA and PDM applications and submit them to FEMA, and submit Quarterly Performance Reports to FEMA? | FEMA Reviewers |
| Local, territorial, and federally-recognized tribal governments that use eGrants to create and submit subapplications to Applicants are referred to as __. | Subapplicants or Subgrant Applicants |
Sources
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